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Requirements for a Schengen Invitation Visa


Requirements for a Schengen Invitation Visa

Schengen States: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.

  1. Application form or (free of charge) available for collection from the Embassy;
  2. Two recent colour photograph (white background);
  3. Original passport (with a validity of at least three months after the expiry date of the requested Visa), together with copies of relevant pages including any previous Schengen, UK, Canadian or USA visas.
  4. Non-Sudanese citizens must hold a valid residence permit and exit/re-entry visa;
  5. Proof of valid means of travel (flight reservation for the whole period of stay in the Schengen area);
  6. Reference letter  from employer  (organization/institution etc.)  specifying the reason of the journey, applicant’s position, salary, beginning and duration of the contract of employment, Bank statement of the 12 months, etc.
  7. Proof of financial means:
    1. If  costs are covered by a sponsor (mother, father, brother or sister ONLY), an Affidavit signed before a Notary or Commissioner for Oaths must be presented for residents in Sudan, duly legalized by the Ministry of Foreign Affairs. For residents abroad sponsorship letter must be legalized by the relevant Italian Embassy or Consulate;
    2. Proof of family ties with the sponsor by means of birth certificate duly legalized by Ministry of Foreign Affairs and translated in English if English version is not available;
    3. Letter from sponsor’s employer stating duration of employment and salary;
    4. Copy of the sponsor’s passport;
    5. Bank statement of the 12 months (prior to the date of Visa application) from the sponsor ( Credit card and relevant statement of account);
  8. Invitation from Organizers in Italy, program of stay and/ or letter of confirmation of event  (it  MUST be sent  by the Organizers  directly to the Embassy  before your appointment).
  9. Hotel reservation  (if not already included in invitation)
  10. Travel medical insurance (original and one copy) for all Schengen Countries with a minimum coverage of €30,000 for emergency hospitalization and repatriation expenses.




-          The Italian Embassy will issue visas to travellers whose main destination is Italy;

-          The Visa office reserves the right to request additional documentation and/or a further interview with the applicant;

-          Applicants should submit all their documentation in English;

-          Presentation of all the requested documents does not necessarily guarantee issuance of a Visa;

-          Submission of counterfeit or falsified documents will result in refusal of entry into the Schengen Area; such papers will not be returned and may be sent to the relevant local Judicial Authorities;

-          Schengen Border Authorities are entitled to demand proof of requisites from all travellers  and may refuse entry to Visa holders.


The current non-refundable Visa fee of  SDG 4000,00 if applicable, must be paid in full at the time of the interview.